General

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• All speakers are expected to be present in their assigned session rooms (either on-site or online) at least 10 minutes before the start of the session and to remain for its full duration.
   

• Each conference room is equipped with a computer, projector, screen(s), and audio system. Should additional technical equipment be required, please contact us via email in advance.
   

• Each oral presentation is allocated 30 minutes, which includes the talk itself, discussion, and time for transition between speakers.

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On-site Participation

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• To ensure a smooth flow of the program, we warmly encourage all presenters to attend the entire session in which they are scheduled.
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• Please prepare your presentations on a USB drive. All presentations will be transferred to the conference computer in the session room and displayed from there using the projector.

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Online Participation (Zoom Platform)

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Accessing the Platform

• Participants will receive a Zoom meeting link and access code via email prior to the conference.

• Please ensure you have the latest version of Zoom installed on your computer or mobile device.

• Online presenters must join the session at least 10-15 minutes before the scheduled start time to verify their connection, audio, and video settings, and remain connected until the end, ensuring availability for questions and discussion.

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Display Name and Identification

• Upon entering the session, set your display name in the following format: Full Name – Institution (e.g., Jane Doe – University of Oxford). This allows moderators and participants to easily identify each speaker.

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Audio and Video Settings

• Keep your microphone muted when not speaking to minimize background noise.

• Turn on your camera during your presentation or when engaging in discussion, unless technical difficulties prevent it.

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Presentations and Screen Sharing

• Presenters may share their screen when prompted by the moderator.

• Ensure your presentation file is ready and tested prior to your session.

• Close any unrelated applications or notifications to avoid distractions.

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Asking Questions and Participation

• Questions can be submitted via the “Chat” function or raised verbally after the presentation, as instructed by the moderator.

• Use the “Raise Hand” feature to request to speak.

• Maintain academic decorum and respect for all speakers and participants.

 

Technical Support

• In case of technical difficulties, contact the conference technical support team via the “Chat” function or the conference email address.

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Recording and Privacy

• Sessions may be recorded for archival or academic purposes. By joining, you consent to being recorded.

• Do not record or redistribute conference sessions without explicit permission from the organizers.